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AI tools are now part of everyday work in the UK. Teams want faster drafting, cleaner data, and fewer repetitive tasks. Leaders want control, safety, and proof of value. The missing piece in many organisations is a clear answer to three questions: who can use AI, which tools are allowed, and why those decisions make sense . This article sets out a practical approach that works for non‑technical teams and busy managers. What is an AI access policy and why does every business n