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AI tools are now part of everyday work in the UK. Teams want faster drafting, cleaner data, and fewer repetitive tasks. Leaders want control, safety, and proof of value. The missing piece in many organisations is a clear answer to three questions: who can use AI, which tools are allowed, and why those decisions make sense . This article sets out a practical approach that works for non‑technical teams and busy managers. What is an AI access policy and why does every business n

Quick summary for busy readers AI can answer common HR questions, tailor onboarding and nudge healthy work habits. Results arrive fastest when you start with defined use cases and clear data rules. Guard privacy with least‑access permissions, UK GDPR controls and vendor due diligence. Measure impact with simple KPIs: response time, ticket deflection and time‑to‑productivity. Link this with your wider IT plan and cloud setup to keep things secure and manageable. Related readin