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Walk into almost any UK business today and you will find staff using AI tools. They are drafting emails in ChatGPT, summarising documents in Claude, and tidying up spreadsheets with whatever assistant is to hand. Most business owners have quietly accepted this. What far fewer have done is write down a single rule about it. That gap has become a problem, because the tools are now woven through daily work while nobody has said what is and is not allowed. Why Does Your Business

AI tools are now part of everyday work in the UK. Teams want faster drafting, cleaner data, and fewer repetitive tasks. Leaders want control, safety, and proof of value. The missing piece in many organisations is a clear answer to three questions: who can use AI, which tools are allowed, and why those decisions make sense . This article sets out a practical approach that works for non‑technical teams and busy managers. What is an AI access policy and why does every business n