Between managing client orders, keeping production lines running, and ensuring quality control, IT is the silent workhorse that keeps everything ticking. But here’s the kicker: many print companies are pouring money into outdated IT systems without realising there’s a better way. Could your business be overspending on IT? Let’s take a closer look.
The Hidden Costs of Traditional IT for Print Companies
Think about your current IT setup. Chances are, you’ve got on-premise servers, specialised software licenses, and maybe even a dedicated IT person or team. While this might feel like the standard, it’s often a financial black hole. Servers need constant maintenance, software updates can be a headache, and downtime? That’s not just lost productivity—it’s lost revenue.
A 2023 report by Flexera revealed that 32% of IT budgets are wasted on unused or underutilised resources.
For print companies, this could mean paying for software features you never use or over-provisioning server capacity during quieter periods.
How Cloud Services Can Help
Enter cloud technology. By shifting your IT infrastructure to the cloud, you can move from a capital expenditure (CapEx) model to an operational expenditure (OpEx) model. In plain terms, you only pay for what you use, when you use it.
For example, SystemsCloud offers scalable solutions tailored to the print industry. During peak periods, like the run-up to the holiday season, you can scale up to handle increased orders. When things slow down, you scale back, saving money. It’s like having a flexible IT assistant that adapts to your workload.
Real-World Savings
Let’s talk numbers. A 2022 study by Nucleus Research found that businesses using cloud services reduced their IT costs by an average of 15-40%. For a print company, that could translate to significant savings annually. Plus, cloud services often include automatic updates and security patches, reducing the need for dedicated IT staff.
One mid-sized print company in Manchester switched to a cloud-based order management system and saved £18,000 in the first year. They no longer needed to maintain on-site servers or worry about software updates eating into their production time.
⚠️Virtual desktops are becoming as unique as the people using them, tailored to individual preferences and workstyles. Read more here: How AI Makes Virtual Desktops Feel Like “Yours”
Security and Reliability
Some print companies hesitate to move to the cloud, fearing it’s less secure. But the reality is often the opposite. Reputable cloud providers like SystemsCloud invest heavily in security measures, including encryption, multi-factor authentication, and regular backups.
A 2024 report by Gartner highlighted that 95% of cloud security failures are due to user error, not the cloud itself.
With proper training and support, your company can avoid these pitfalls and enjoy a secure, reliable IT environment.
If you’re curious about how other industries are benefiting from cloud technology, check out these articles:
IT doesn’t have to drain your print company’s budget. With cloud services, you can cut costs, improve efficiency, and keep the focus on delivering high-quality prints to your clients. Could you be spending more than necessary on IT? A closer look might reveal the answer.
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